IEEE Transactions on Professional Communication

3229 articles
Year: Topic:
Export:

September 2014

  1. Table of Contents
    doi:10.1109/tpc.2014.2348812
  2. IEEE Transactions on Professional Communication publication information
    doi:10.1109/tpc.2014.2351771
  3. R U There? Cell Phones, Participatory Design, and Intercultural Dialogue
    Abstract

    Background: This case recounts my experiences during a four-year participatory design project with colleagues in Katanga Province of the Democratic Republic of Congo, where I attempted to develop a system for people working in rural areas to share business information via mobile phones. Research questions: For the first phase of this project: How do businesspeople in Katanga Province use their cell phones to support their business operations? How do they want to use these phones in their businesses? How do their use and attitudes compare with those of graduate students at a Midwestern US university? For the second phase of this project: Can a cell-phone delivered information system be designed for artisanal miners and small farmers in Katanga Province to share local pricing information for copper, cobalt, and maize? Situating the case: Researchers in participatory design for social and/or technological change have traditionally assumed that including users in early design phases will result in democratization of project outcomes. When these participatory design projects are situated in intercultural settings, however, they are complicated by political and economic conditions, as well as differences in values and social relations. Because participatory design relies on dialogue within robust, multimodal communication networks, weaknesses in this approach arise when trusted social relations are not in place upon which to build these multimodal communication networks. Cases of participatory design between colleagues in the US and Sub-Saharan Africa illustrate profound effects of political and economic inequities on participatory design projects. Methodology: This is an experience report of a project that developed initially from a classroom project in which my students in the US conducted a communication audit for a partner based in Katanga Province in the Democratic Republic of Congo. A US-based nongovernmental organization (NGO) arranged the partnership and I later went to the field to carry out this project. About the case: Working with an NGO while based exclusively in the US, we attempted to develop a system from which people working in rural areas could share business information, such as reporting business conditions in a rural location back to the NGO's Lubumbashi headquarters 75 km away, via mobile phones. The project did not work because people in Katanga were not familiar with the information design issues involved in the system and I was not familiar with the actual business situation at the NGO in Katanga. To address these issues, I traveled to the Democratic Republic of Congo and interviewed NGO staff and clients. But my presence in the NGO's Lubumbashi headquarters created irreparable social disruption. I continued the project with a new client in Katanga and revised goals for the information-sharing system, but that system, too, did not work for lack of a trusted social network of informants to participate in the information-sharing system. In the end, I was only able to complete an initial analysis of the needs. Conclusions: Despite the need to abandon the project, this case raised these questions about participatory design for information and communication technologies (ICT) projects when collaborators do not “speak the same language:” How can communication researchers effectively build trusted relationships with colleagues in developing nations in order to facilitate successful participatory design projects? Given the research obligations and reward structures at US universities, is it feasible for communication researchers to spend the time to build trusted relationships with colleagues in developing nations, which may not yield publishable research or quantifiable results for three years or more? Given the political and social conditions in many developing areas, can communication researchers rely on the stable conditions and personal relations that are necessary to conduct participatory design for ICT projects?

    doi:10.1109/tpc.2014.2341437
  4. Making the Pitch: Examining Dialogue and Revisions in Entrepreneurs' Pitch Decks
    Abstract

    Research problem: The question: How Korean entrepreneurs in an entrepreneurship program revised their slide decks for their presentations (“pitches”) in response to professional communication genres representing feedback from potential stakeholders in their target markets is examined. Research questions: As entrepreneurs learn to pitch ideas to unfamiliar markets, how do they revise their slide decks for their pitches when interacting with other professional communication genres that represent the concerns of market stakeholders? Specifically, what changes do entrepreneurs make to the claims, evidence, and complexity of arguments in their pitches? Literature review: The professional communication literature demonstrates that the revision process tends to take place in documentation cycles where documents are set in interaction with each other. Yet such revision processes are not studied in detail in existing studies of entrepreneurial pitches in marketing and technology commercialization. Methodology: In this exploratory qualitative study, researchers textually analyzed 14 sets of five related document genres in the archives of an entrepreneurship program. These genres represented a full cycle of activity: application to the program, initial pitches, initial feedback from program personnel, detailed feedback from representative stakeholders in the target market, and revised pitches. Interviews and surveys of program personnel further contextualize the data. Results and conclusions: Entrepreneurs revised their claims and evidence based on their dialogue with their target market. Some of the entrepreneurs altered their slides to make more complex arguments rebutting stakeholders' concerns. These findings suggest that entrepreneurs engage in dialogue with their target markets, but their engagement tends to be guided by tacit, situated experience rather than through an explicit, systematized approach.

    doi:10.1109/tpc.2014.2342354
  5. IEEE Professional Communication Society Information
    doi:10.1109/tpc.2014.2351772
  6. Planning for the Shaping Force of Cultural Dynamics in a Component Content-Management System Implementation
    Abstract

    Problem: This tutorial explains how technical communication organizations can improve their chances for a successful component content-management system (CCMS) implementation if they plan for the shaping force of cultural dynamics in the technology diffusion process. Many component content -management (CCM) thought leaders have identified people factors as a major barrier to successful CCMS implementation. They recognize the necessity of gaining buy-in from all stakeholders and persuading CCMS users to change their habits of practice, follow new processes, and learn new authoring tools and methodologies. This tutorial complements existing discussions of people factors by offering a more complex understanding of what these factors really mean and how to negotiate them. Key concepts: This understanding is articulated through three situated views of CCMSs and their diffusion in organizations: (1) CCMSs are social constructs; (2) CCMS diffusion is a multistage, perception-driven communication process; and (3) CCMS diffusion is mediated by different components of organizational culture. These situated views highlight the shaping force of cultural dynamics in CCMS diffusion projects, and they speak to some of the reasons why common information transfer approaches to diffusion do not work. Key lessons: Given these views, CCM initiative leaders should consider the following recommendations for carrying out a CCMS diffusion project: (1) assess cultural dynamics in the organization and (2) implement diffusion enablers to facilitate shared understanding and learning and to guide actions toward common goals. Key lessons offer a comprehensive set of sample research questions that can be used to assess cultural dynamics as well as three kinds of diffusion enablers that can be implemented: interactive communication channels, training programs, and collaboratively developed guides. Implications: CCM initiative leaders who understand and plan for the shaping force of cultural dynamics in the CCMS diffusion process and who follow best practices for transitioning to CCM will improve their chances for a successful CCMS implementation. Leaders are encouraged to use the research questions and diffusion enablers are articulated here as a starting point for negotiating people factors that can impede diffusion.

    doi:10.1109/tpc.2014.2342336

June 2014

  1. Strategies for Writing about Innovation: Navigating the Relationship between Technical Documentation, Patent Prosecution, and Technology Transfer
    Abstract

    Problem: Technical writers rarely work on patent applications, but the typical documents writers prepare during research and development are important during patent disputes. Patent disputes are so costly that the potential for these disputes weighs heavily on the minds of those preparing patent applications. The relationship between technical documentation and the legal processes surrounding research and development need to shape a writer's documentation practice. Research question: What legal concepts do technical writers need to know when working in research and development? Key concepts: Patent prosecution is the process of obtaining a patent. Technology transfer is the communication that places an innovation into the marketplace. Patent disputes arise when a party believes its patent rights have been infringed. The work of technical writers becomes relevant during patent disputes. Two Supreme Court cases inform the process for reconstructing the meaning of patent claims during a dispute: <formula formulatype="inline" xmlns:mml="http://www.w3.org/1998/Math/MathML" xmlns:xlink="http://www.w3.org/1999/xlink"> <tex Notation="TeX">${\rm Markman \,v.\, Westview\, Instruments, \, Inc.}$</tex> </formula> and <formula formulatype="inline" xmlns:mml="http://www.w3.org/1998/Math/MathML" xmlns:xlink="http://www.w3.org/1999/xlink"> <tex Notation="TeX">${\rm Phillips \,v. \, AWH Corp. \, Markman}$</tex></formula> limits the audience who determines the meaning of a claim to the judge instead of a jury, and Phillips establishes the role written documents have in a patent dispute. The <formula formulatype="inline" xmlns:mml="http://www.w3.org/1998/Math/MathML" xmlns:xlink="http://www.w3.org/1999/xlink"><tex Notation="TeX">${\rm Phillips}$</tex> </formula> case shows how a judge might use technical documentation to determine the meaning of a patent claim or term. From these cases, we can draw strategies for preparing technical documents. Key lessons: While impossible to know prior to a patent dispute how a document will affect the outcome of the dispute, technical communicators can adopt three strategies for preparing precise and complete documents. First, technical writers can adopt a “liminal” practice—the ability to interact as needed with different disciplines. Second, technical communicators can approach new subjects with assent, a type of seeking understood in order to fully explore a new technology. And third, technical communicators can approach writing about research and development as a technical translation practice to translate highly scientific or technical language into precise plain language. Implications to practice: By developing a liminal practice, technical communicators can build a robust documentation practice that includes the contextual nuances essential for work in patent prosecution and technology transfer.

    doi:10.1109/tpc.2014.2311874
  2. The Role of Communication Complexity in Adaptive Contextualization
    Abstract

    Research problem: Adding contextual information to a core message has been shown to be critical in improving communication quality, especially in computer mediated communication. This paper models how people contextualize messages in the face of changing communication complexity. Research question: Can changes in communication complexity that occur during the communication process explain and predict contextualization? Literature review: Theories of human communication and studies of computer supported collaboration suggest that communication complexity reflects potentially problematic conditions resulting from 1) the difference in perspective and context held by the collaborators; 2) the incompatibility between the message representation and the way it is interpreted and used by the receiver; and 3) the intensity of information exchanged between communicators. We use this definition as a basis of for developing a measure of cognitive communication complexity. The literature further suggests that higher communication complexity induces higher contextualization. Methodology: First, we conducted a pilot study to develop and validate measures of communication complexity. Second, we conducted a laboratory experiment, in which 258 participants working in pairs collaborated on a sixteen-step assembly task. They used a tailored system that structured each message as core (the essence of the message) and context (additional information that explains the core and the sender's perspective). We used unbalanced panel data analysis to examine the repeated measures of contextualization and communication complexity associated with each step of the task. Results and discussion: We found that collaborators respond to changes in communication complexity at the expense of higher collaborative effort. We offer a cost-benefit framework in which, at the step level, people contextualize to reduce the communication complexity, and at the task level, they additionally consider the impact of contextualization on task performance. The main limitation of this study was the need to structure the communication between collaborators, to control and measure contextualization. Future research can adapt and extend our measure of communication complexity to less structured communication.

    doi:10.1109/tpc.2014.2312454
  3. IEEE Global History Network
    doi:10.1109/tpc.2014.2325686
  4. Together, we are advancing technology
    doi:10.1109/tpc.2014.2325688
  5. Table of contents
    doi:10.1109/tpc.2014.2323192
  6. IEEE Professional Communication Society Information
    Abstract

    be written as one paragraph, and should not contain displayed mathematical equations or tabular material. The abstract should include three or four different keywords or phrases, as this will help readers to find it. It is important to avoid over-repetition of such phrases as this can result in a page being rejected by search engines. Ensure that your abstract reads well and is grammatically correct.

    doi:10.1109/tpc.2014.2325513
  7. Higher Education in the Digital Age [Book Review]
    Abstract

    "Higher Education in the Digital Age" (edited by William G. Bowen) is divided into two sections. The first section includes adaptations of Bowen's presentations at The Tanner Lectures at Stanford University in 2012. The second section includes discussion responses from respected colleagues, and Bowen's response to the same. This unique structure enables the reader to be involved as an insider to this debate - a witness not only to the author's assertions but also to the lively discourse that ensues in response. The reviewer feels this book is provocative in addressing pressing issues that can no longer be ignored. Bowen's assertion that the time at hand to begin a transformation is supported by research, and the data support the dire need for a resolution to the student debt crisis and productivity problem in higher education. The gaps in the research he presents, particularly involving MOOCs, invite technical researchers to take advantage of this timely opportunity, not only to continue the conversation but to seek solutions to the viability he proposes. Bowen,s concern that public opinion of higher education matters and his insistence that institutions and educators must come together to lead the change while they can is an important call to action for IEEE Transactions on Professional Communication readers in particular.

    doi:10.1109/tpc.2014.2311873
  8. IEEE Professional Communication Society Information
    doi:10.1109/tpc.2014.2325512
  9. Partial Least Squares (PLS) Structural Equation Modeling (SEM) for Building and Testing Behavioral Causal Theory: When to Choose It and How to Use It
    Abstract

    Problem: Partial least squares (PLS), a form of structural equation modeling (SEM), can provide much value for causal inquiry in communication-related and behavioral research fields. Despite the wide availability of technical information on PLS, many behavioral and communication researchers often do not use PLS in situations in which it could provide unique theoretical insights. Moreover, complex models comprising formative (causal) and reflective (consequent) constructs are now common in behavioral research, but they are often misspecified in statistical models, resulting in erroneous tests. Key concepts: First-generation (1G) techniques, such as correlations, regressions, or difference of means tests (such as ANOVA or <formula formulatype="inline" xmlns:mml="http://www.w3.org/1998/Math/MathML" xmlns:xlink="http://www.w3.org/1999/xlink"><tex Notation="TeX">${\rm t}$</tex></formula> -tests), offer limited modeling capabilities, particularly in terms of causal modeling. In contrast, second-generation techniques (such as covariance-based SEM or PLS) offer extensive, scalable, and flexible causal-modeling capabilities. Second-generation (2G) techniques do not invalidate the need for 1G techniques however. The key point of 2G techniques is that they are superior for the complex causal modeling that dominates recent communication and behavioral research. Key lessons: For exploratory work, or for studies that include formative constructs, PLS should be selected. For confirmatory work, either covariance-based SEM or PLS may be used. Despite claims that lower sampling requirements exist for PLS, inadequate sample sizes result in the same problems for either technique. Implications: SEM's strength is in modeling. In particular, SEM allows for complex models that include latent (unobserved) variables, formative variables, chains of effects (mediation), and multiple group comparisons of these more complex relationships.

    doi:10.1109/tpc.2014.2312452
  10. [Front cover]
    doi:10.1109/tpc.2014.2322534
  11. IEEE Transactions on Professional Communication publication information
    doi:10.1109/tpc.2014.2325511
  12. Online Education 2.0: Evolving, Adapting, and Reinventing Online Technical Education [Book Review]
    Abstract

    In "Online Education 2.0: Evolving, Adapting, and Reinventing Online Technical Education," editors Keith Grant-Davie and Kelli Cargile Cook investigated how online pedagogy and learning have changed and how have faculty, students, and programs evolved over the last ten years. The book reviewer feels this is an interesting collection of articles that addresses fiscal, technological, and theoretical questions to help audiences who are addressing a virtual landscape in which online education is expanding to include more schools, levels of education, and a more diverse population of students. It is a helpful text for a wide-variety of audiences - administrators, scholars, and online instructors - to help them understand where online instruction has been, and where it is headed. As one who advocated early for developing quality online education as an alternative to face-to-face instruction, the reviewer suggests that one read the text to garner new insights into training, mentoring, and practice, regardless of whether you are a seasoned online educator, a novice, or somewhere in between. Each of us has lessons to teach as well as to learn, and this text will help guide your understanding of how to navigate the virtual landscape.

    doi:10.1109/tpc.2014.2311871
  13. The Effects of Different Parts of the Annual Report on Potential Investors' Attitudes Towards the Company and on the Corporate Reputation
    Abstract

    Research problem: Both the function and the appearance of annual reports have changed over the last few decades. These multimodal reports now include many types of information that serve different functions. In this study, the effects of several information types on stakeholders' attitudes toward annual reports and the companies that published them are measured. Literature review: Not much is known about how stakeholders read annual reports. The literature is not conclusive on the relative importance of several information types in these reports. Most studies investigate the impact of part of the information in annual reports and ignore the combined impact of the information types. Whether the potential investors are more affected by the financial review, the future strategy narrative or by pictures, such as a picture of the CEO, is unknown. Methodology: An experiment (2 × 2 × 2 between subjects design) was conducted to test the effects of a good financial review versus a poor one, a good future strategy versus a poor one and a picture of the CEO smiling versus that with a serious facial expression. The effects on potential stakeholders' attitudes toward the information, on their attitudes toward investing in the company, and on their perceptions of the corporate reputation are measured. Results and conclusion: The results show significant effects of all three information types. A good financial review, a good future strategy, and a serious facial expression have beneficial effects on the potential stakeholders' attitudes and on the corporate reputation. More important, however, the results show that the information types should be aligned with each other. A smiling facial expression, for example, is only beneficial if the content of the other information types is good.

    doi:10.1109/tpc.2014.2311872
  14. Open Access
    doi:10.1109/tpc.2014.2325687

March 2014

  1. Together, we are advancing technology
    doi:10.1109/tpc.2014.2325716
  2. [Front cover]
    doi:10.1109/tpc.2014.2322551
  3. Table of contents
    doi:10.1109/tpc.2014.2315941
  4. IEEE Professional Communication Society Information
    doi:10.1109/tpc.2014.2316485
  5. [Blank page]
    doi:10.1109/tpc.2014.2316996
  6. Interactivity of Corporate Websites: An Integrative Review of the Literature
    Abstract

    Research problem: Corporate websites have been the subject of several research endeavors, and most of the research has focused on usability and interactivity. Since the emergence of the term Web 2.0, more websites have added social features to their base functionality, and this new type of interactivity has yet to be investigated. This study explores the research evolution in this field. Research questions: How has research on interactivity in corporate websites evolved? How can prior research be categorized? In each category, which of the research challenges has little or no research support? Literature review: Our approach to the topic is guided by four major streams of research-(1) the diffusion of innovations theory; (2) the technology, organization, and environment framework; (3) the institutional theory; and (4) the model from Iacovou et al. The analysis of the evolution of corporate websites showed three common types of corporate websites classified by their purpose and interaction intensity. Corporate websites hereby often benefit from the inclusion of design principles and patterns induced by the term Web 2.0. While examining the characteristics of corporate websites, usability and interactivity were found to be most important with reference to positive user response. Therefore, we clarified the concept of web-based interaction and reviewed the research on consumer response. Methodology: To gain a deeper understanding of the evolution of research on the interactivity in corporate websites, our study conducted a systematic and exhaustive literature review in which we identified and categorized several research issues. We conducted a qualitative analysis of 166 articles and classified relevant contributions by research issue and category. Results and conclusion: Among the identified research issues concerning interactivity that facilitates communication of the organization, only relationship management emerged as a dominant issue. Research issues concerning interactivity that facilitates e-commerce could be found most and they tend to focus on two main areas: decision support systems and recommendation agents on sales-oriented e-commerce websites and loyalty, satisfaction, and trust as key variables. Research issues concerning interactivity for interpersonal communication mainly focus on the user's individual motivation and successive behavior, and contain many different references to computer-mediated interaction and online communities. Research issues in the field of designing for interactivity discuss interface design questions and focus on numerous website characteristics and their impact. Given those issues, we make suggestions for future research that would explore the organizational behavior related to innovation diffusion on corporate websites.

    doi:10.1109/tpc.2014.2305795
  7. IEEE Transactions on Professional Communication publication information
    doi:10.1109/tpc.2014.2316482
  8. Seeking an Effective Program to Improve Communication Skills of Non-English-Speaking Graduate Engineering Students: The Case of a Korean Engineering School
    Abstract

    Research problem: Many Asian universities have begun reforms to enhance educational competitiveness in our globalizing economy. This study aims to ascertain the status of English communication education and English-medium instruction at a Korean engineering school and to offer workable suggestions for English communication training for Korean graduate engineering students. Research questions: Should English communication education be offered at the graduate level in Korean engineering schools? How could English communication education be improved for Korean graduate engineering students? Literature review: Studies of English communication education for graduate engineering students indicate that English as a Foreign Language (EFL) students have English needs to publish internationally and English needs for English-medium instruction classes and for after graduation. Furthermore, individual assistance and e-learning programs might strengthen English communication education and academic writing for EFL graduate engineering students. Methodology: An evaluation study was conducted at an institution that has been leading the wave of English as the language of instruction. We collected data from documents as well as through surveys of faculty and students in graduate engineering programs. Results and discussion: The study was conducted at the Korea Advanced Institute of Science and Technology. The results showed that students' English fluency is critical for the success of using English as a medium of instruction. To facilitate this fluency, universities need to establish an English communication center that provides a comprehensive, systematic approach to English language training. Faculty also need the services of such centers. It is also advised that a thesis writing course be customized according to students' actual writing and communication abilities and enhanced with collaboration between engineering faculty and English education faculty.

    doi:10.1109/tpc.2014.2310784
  9. IEEE Professional Communication Society Information
    Abstract

    be written as one paragraph, and should not contain displayed mathematical equations or tabular material. The abstract should include three or four different keywords or phrases, as this will help readers to find it. It is important to avoid over-repetition of such phrases as this can result in a page being rejected by search engines. Ensure that your abstract reads well and is grammatically correct.

    doi:10.1109/tpc.2014.2316484
  10. Impact of Journals and Academic Reputations of Authors: A Structured Bibliometric Survey of the IEEE Publication Galaxy
    Abstract

    Research problem: This study explores the use of bibliometric indicators to objectively evaluate IEEE scientific journals from two different perspectives: (1) journal impact and diffusion and (2) the academic reputation of journal authors. Research questions: (1) Which journals are better at selecting articles with high scientific impact (measured by average citations per article), and publishing authors with strong reputations (measured by h-indices)? (2) Does the impact of journal articles correlate positively with the reputations of their authors? and (3) Can bibliometric indicators provide a simple way for journal editors to monitor journal performance in a manner complementary to traditional ISI impact factor (IF)? Literature review: This paper reviews literature on citation analysis, a bibliometric method of measuring impact based on the number of times a work is cited, and explains such bibliometric indicators as CPP, Hirsch index, and IF which measure the impact of a journal, and introduces a new indicator called h-spectrum to objectively measure the reputation of a journal's author group. Methodology: This quantitative study performed citation analysis on 250,000 authors in 110 IEEE journals using citation statistics from the Google Scholar, Web of Science, and Scopus databases to construct the h-spectrum indicator. The authors used automated filtering techniques to exclude questionable author data. Results and conclusions: The first phase of analysis indicated significant differences among IEEE publications in journal impact, and found that the h-index and CPP were suitable for evaluating journals except in their most recent five years where annual rankings are proposed instead. The second phase of analysis found that h-spectra distributions of author reputation differ among journals in a single year, and are generally stable for a single journal over five years. Maps were constructed to locate journals graphically based on the complementary indicators of impact and reputation, and to show changes in impact and reputation over time. The maps indicated that journals with high impact tend to have authors with high reputations but the opposite is not necessarily true. Suggestions were made to explain different combinations of high and low impact and reputation for journals. The use of maps complements IF and provides a simple tool to monitor journal reputation at the time of most recent publication. The study is limited by assumptions about the value of citations, the reliability of search engine statistics, and the homogeneity of IEEE journal citation practices, as well as the failure to account for coauthors, article age, and authors who publish multiple times per year in the same journal. Future research could examine non-IEEE journals and normalize subfields within IEEE journals to avoid favoring fields that use more citations.

    doi:10.1109/tpc.2013.2255935
  11. Using an AD-HOC Corpus to Write About Emerging Technologies for Technical Writing and Translation: The Case of Search Engine Optimization
    Abstract

    Technical writers and translators struggle with language consistency in emerging technologies. Corpus linguistics can track language structures in such quickly developing environments. An ad-hoc corpus may be the tool needed for technical communicators. Key concepts: Mega-corpora versus ad-hoc corpora: The term “mega-corpora” typically covers the existing national corpora, whereas ad-hoc corpora can be created quickly for technical communication. Variation versus consistency: variation covers the range of possible solutions compared to the need for consistency of terminology in given contexts. Representativeness versus adequacy: representativeness defines the possibility of variation within the scope of the field; in contrast , adequacy represents contextual suitability. Key lessons: To use ad-hoc corpora as a tool for keeping track of and understanding language variation in texts about emerging technology: (1) design and compile a small set of relevant descriptions regarding the emerging technology, (2) use the software corpus tool representation of corpora to evaluate whether the ad-hoc corpus is representative-meaning that adding new texts does not add new words or variations in terminology use, (3) use the software corpus tool AntConc to analyze the ad-hoc corpus finding concordance patterns and variation in terminology usage, and (4) use linguistic strategies for selecting terminology based on linguistic evidence rather than intuition. Implications for practice: The ad-hoc corpus method offers an evidence-based approach for determining patterns of terminology. This method can be applied to standardizing product documentation or tracking variations in language use and can help technical writers and translators keep track of evolving terminology for emerging technologies.

    doi:10.1109/tpc.2014.2307011
  12. Open Access
    doi:10.1109/tpc.2014.2325715
  13. IEEE Global History Network
    doi:10.1109/tpc.2014.2325714

December 2013

  1. IEEE Professional Communication Society Information
    Abstract

    be written as one paragraph, and should not contain displayed mathematical equations or tabular material. The abstract should include three or four different keywords or phrases, as this will help readers to find it. It is important to avoid over-repetition of such phrases as this can result in a page being rejected by search engines. Ensure that your abstract reads well and is grammatically correct.

    doi:10.1109/tpc.2013.2291382
  2. 2013 Index IEEE Transactions on Professional Communication Vol. 56
    doi:10.1109/tpc.2013.2291999
  3. Enhancing Team Performance Through Tool Use: How Critical Technology-Related Issues Influence the Performance of Virtual Project Teams
    Abstract

    Research problem: The project management of virtual teams differs from that of traditional ones. Traditional project risks, such as complexity, the uncertainty of factors influencing the project, and the high interdependency of project tasks must be managed alongside changed temporal, geographic, and cultural dimensions. Only a few studies have investigated the effect of critical technological issues, such as wrong tool selection or limited internet access on performance as well as team and team member satisfaction in virtual work settings. Research questions: How do critical technology-related issues concerning the selection and use of web-based tools influence the performance and satisfaction of virtual project teams? Literature review: Instead of categorizing virtual teams as a type of team that contrasts with traditional or face-to-face teams, the focus has shifted to virtualness as a characteristic present in all teams. Project teamwork is often integrated in university degree programs in order to prepare students appropriately for real-life projects. While these student teams are often not geographically spread across countries, they have a high degree of virtualness because of their diverse team composition, the necessity for working at different places, and the limited face-to-face meeting opportunities. Performance, effectiveness, and satisfaction are central issues in the evaluation and measurement of project teams: Team performance is often evaluated on the basis of acceptance of a specified output by a customer. Through specific mediating processes, team performance can alternatively be assessed by inquiring the team's perception on their performance. Effectiveness can be defined as the achievement of clear goals and objectives and it is often related to the team's performance. Finally, satisfaction can be defined as having three dimensions-satisfaction with the team, the satisfaction of meeting customer needs, and general satisfaction with extrinsic rewards and work. Technology use is substantial for distributed teamwork and can be assessed by the extent to which it supports communication, collaboration, and project-management tasks. Methodology: Fifteen teams were observed and interviewed over a two-year period. The resulting data were analyzed using a Grounded Theory approach, which revealed how the selection and use of tools for communication, collaboration, and project management in the different project activities influenced the team's performance. Results and conclusions: Our results contribute to practice by providing a number of guidelines for the management of virtual teams as well as knowledge required by companies wishing to launch projects with virtual teams. Differing performances of teams can, in many cases, be attributed to such conditions as: internet availability and bandwidth; lack of training for certain tools; the selection and appropriate use of tools; integrated tool support for task management; as well as the promotion of transparency about progress made. It was found that restrictions in internet access of even a single member within a team limited the team's technological choices, which affected the team's performance.

    doi:10.1109/tpc.2013.2287571
  4. An Overview of Experimental and Quasi-Experimental Research in Technical Communication Journals (1992–2011)
    Abstract

    This study explores a comprehensive sample of experimental and quasi-experimental research within five leading technical communication journals over a 20-year period. Exploratory studies can overview how a method has evolved within a field, highlighting how it has advanced understanding of communication and identifying areas for further inquiry. Research questions: (1) How has experimental research in technical communication journals developed over the 20-year period? Specifically, how much is being published, which journals publish experiments, what topics are being explored, and what fields are informing this research? (2) What content characterizes experimental research in technical communication? Specifically, how explicit are the research questions/hypotheses, are the results of pilot studies reported, what are the sample sizes and populations used, and what measures do researchers use? (3) Who publishes experimental research in technical communication? Specifically, which authors and affiliates are most associated with experimental research, and how does the sample's gender and authorship distribution compare to existing research? Literature review: We first address how scholars have assessed research in technical communication and how these findings implicate experimental research. We then review features of other exploratory studies that inform this study's design. Methodology: We conducted a quantitative and qualitative analysis of 137 experiments, a comprehensive sample identified from a corpus of 2,118 refereed papers published from 1992 to 2011. We coded 14 variables related to the causal relationships that the experiments addressed and who produced the research. We subjected the data to multiple statistical measures, including contingency table analysis and correspondence analysis. Results and conclusions: Over the 20 years, the journals published experimental research at a consistent rate. This could indicate that these methods have a stable presence in the field, or a discouraging sign that output is not on the rise despite calls from leading scholars. IEEE Transactions on Professional Communication (TPC) emerged as a strong producer of experiments, publishing 45% of the sample. TPC was also associated with most recent experiments, assuming this role from Journal of Technical Writing and Communication, which was associated with early experiments. In addition, TPC, Journal of Business and Technical Communication, and Technical Communication correlated with experiments on collaboration, pedagogy, and intercultural communication, respectively. The results also revealed that recent experiments reported significantly more explicit research question/hypotheses and pilot studies, an encouraging sign for the quality of future experiments. Finally, Spyridakis published the most experiments over the past 20 years, and researchers at the University of Washington and the University of Twente were the top affiliates associated with output. The configuration of both of these institutions' programs, which seem to align with a traditional science model, might suggest how the evolution of technical communication programs impacts the type of research that its affiliates produce. Our results are limited by the small, though comprehensive, sample and the exploratory natures of measures like correspondence analysis. Future research could use the proposed framework to investigate the evolution of other research methods in technical communication, strengthening our body of knowledge.

    doi:10.1109/tpc.2013.2287570
  5. Table of contents
    doi:10.1109/tpc.2013.2290844
  6. Verification Steps and Personal Stories in an Instruction Manual for Seniors: Effects on Confidence, Motivation, and Usability
    Abstract

    Research problem: The purpose of this study was to investigate the effects of two types of motivational elements-verification steps and personal stories-in an instruction manual for a cell phone targeted at senior users (between 60 and 70 years). Research questions: What are the effects of adding verification steps and personal stories to an instruction manual on: (1) Seniors' confidence in being able to work with a cell phone? (2) Seniors' motivation to work with a cell phone? (3) Seniors' effectiveness and efficiency in performing tasks, and their satisfaction with the cell phone and the instruction manual (usability)? Literature review: To optimize products and services for older users, the literature suggests that two specific motivational elements may be beneficial: (1) verification steps, which provide information at the end of procedures to allow users to check if these procedures were performed correctly. These appear to users as part of conventional procedural information in user instructions and (2) personal stories, which are anecdotes or testimonials that describe how a fictitious user succeeded in completing a procedure. Methodology: We conducted a quantitative experiment in which 59 seniors between 60 and 70 years of age participated. They performed a number of tasks with a cell phone, using a version of the instruction manual with added verification steps, or a version with additional personal stories, or a control version without motivational elements. We measured participants' confidence, their motivation, and usability by asking them to answer several questionnaires and by measuring task performance. Results and conclusions: Results support the use of verification steps or personal stories as motivational elements in user instructions as they can positively affect confidence, motivation, and usability, especially when senior users encounter setbacks.

    doi:10.1109/tpc.2013.2286221
  7. IEEE Transactions on Professional Communication publication information
    doi:10.1109/tpc.2013.2291380
  8. Front cover
    doi:10.1109/tpc.2013.2292002
  9. Rhetorical Appeals of Professional Designers in Decision-Making Sessions
    Abstract

    Research problem: No study has observed the argumentative choices and appeals used by professional designers to support their claims as they engage in decision-making sessions. In particular, we do not know how user-derived data are applied by professional designers in their decision-making arguments. Research questions: (1) What kinds of evidence and appeals do advocates of user-centered design use when supporting claims within design decision-making sessions? (2) How do evidence and appeals used by professional designers compare to evidence and appeals used by previously studied novice designers? Literature review: Previous research of user-centered design that also incorporates data-driven personas has concluded that while some observed groups dedicated to user-centered design see personas as a way to further improve upon user-centered design methods, personas rarely become an integrated part of the design process and are often not incorporated in recommended ways. Prior research of decision-making within the design process has concluded that decision-making is a highly variable, but often deeply collaborative activity that can be assessed through a variety of argumentative lenses, including the Toulmin model of argument. Methodology: In this case study, a one-week, onsite exploratory observation was conducted in the workplace of professional designers. All meetings were recorded and subsequently transcribed. Postobservation interviews were also conducted with the participants. A discourse-based analysis was conducted on the transcriptions to identify the various types of rhetorical appeals and evidence used by the designers during their decision-making meetings. Results and conclusions: This onsite observation found that this particular group of designers supported about 50% of their claims with evidence, with 5.1% of the evidence in support of a claim referencing user data, and 33.4% of evidence in support of a claim referencing the designer's own opinion. These results suggest, among other things, that personas (the key user-centered design tool used by the observed group) are perhaps not necessarily a helpful rhetorical tool for persuasion in decision-making meetings, that designers who conduct user research are more likely to reference user data in support of claims, that these designers might have a broad notion of what constitutes user data, and that prior experience can serve as a powerful persuasive force. In addition, appeals to user data were the least common type of appeal employed by the novice and professional designers. However, this exploratory study is limited by the condensed observation time and its single group of designers. Future studies may use the methodology established here to explore the uses of evidence of additional groups.

    doi:10.1109/tpc.2013.2286224
  10. IEEE Professional Communication Society Information
    doi:10.1109/tpc.2013.2291381
  11. The Role of National Culture and Multimedia on First Impression Bias Reduction: An Experimental Study in US and China
    Abstract

    Research problem: The purpose of the study was to explore the effects of national culture and medium type on first impression bias reduction in the context of job interview and performance appraisals. Research questions: (1) Does the evaluators' national culture affect first impression bias reduction? (2) Which medium type (text or multimedia) is more effective in reducing first impression bias? and (3) Does medium effect in reducing first impression bias vary with national culture? Literature review: The purpose of the literature review is to examine the current literature in the areas of national culture, medium type and first impression bias reduction, especially in a communication context. Researchers reviewed the discussions on first impression formation, and national culture theories, and the Media Richness Theory. For media, multimedia type was found to reduce first impression bias more than text medium type. For national culture, the literature review suggested that national culture dimensions (such as collectivism, assertiveness, and uncertainty avoidance) could possibly affect first impression bias reduction. Methodology: The researchers conducted a quantitative experiment with 407 students from a US university and a Chinese university, who majored in business-related disciplines. Researchers requested the treatment group participants to access performance bias cue. The participants then performed an initial appraisal of a manager based on Denison's leadership index. The participants then viewed the job interview of the manager, via different media, and performed the appraisal again. The performance appraisal data were collected via a website. The researchers used Analysis of Variance to analyze the data. Results and discussion: This study found that for our participants, national culture reduces first impression bias more than media. It identified that first impression bias reduction in US participants is significantly greater than that in Chinese participants, independent of media used. Regardless of national culture of media users, this study found that users using text medium were able to reduce first impression bias significantly more than users using multimedia. The implications of this study are that to reduce first impression bias in cross-cultural settings, managers and employees must adapt the channels and effort allocation for communication to national culture. Managers and researchers must understand that national culture is more important than media in reducing first impression bias. The limitations of the study were the use of student participants, and absence of national culture dimensions measurement. The study was conducted in only two national cultures. Future research could use employees as participants, measure national culture dimensions, and replicate the study in various national cultures.

    doi:10.1109/tpc.2013.2251503

September 2013

  1. IEEE Professional Communication Society Information
    doi:10.1109/tpc.2013.2292003
  2. Table of Contents
    doi:10.1109/tpc.2013.2278497
  3. Solving Problems in Technical Communication
    Abstract

    Overall, the chapters in "Solving Problems in Technical Communication" provide an accessible introduction to major topics in the theory and practice of technical communication. The texts' focus on the context of communicators makes the book appropriate for technical communication majors at the undergraduate and graduate levels. Instructors of technical communication, including those who teach nonmajors, will find the discussion questions and literature overviews particularly useful. The editors of the book (Johndan Johnson-Eilola and Stuart A. Selber)state that the book is intended for "students who are learning about the field of technical communication" or professionals "interested in keeping up with new developments in the field." As members of the second cohort, the reviewers agree with that choice of audience wholeheartedly. As teachers of technical communication in an engineering college, they agree that the text is appropriate for students, but we would restrict the audience further, to students who plan to become technical communicators.

    doi:10.1109/tpc.2013.2274104
  4. Spring 2015 Special Issue on Content Management
    doi:10.1109/tpc.2013.2278755
  5. A Study of How Information System Professionals Comprehend Indirect and Direct Speech Acts in Project Communication
    Abstract

    Research problem: Indirect communication is prevalent in business communication practices. For information systems (IS) projects that require professionals from multiple disciplines to work together, the use of indirect communication may hinder successful design, implementation, and maintenance of these systems. Drawing on the Speech Act Theory (SAT), this study investigates how direct and indirect speech acts may influence language comprehension in the setting of communication problems inherent in IS projects. Research questions: (1) Do participating subjects, who are IS professionals, differ in their comprehension of indirect and direct speech acts? (2) Do participants display different attention processes in their comprehension of indirect and direct speech acts? (3) Do participants' attention processes influence their comprehension of indirect and direct speech acts? Literature review: We review two relevant areas of theory-polite speech acts in professional communication and SAT. First, a broad review that focuses on literature related to the use of polite speech acts in the workplace and in information system (IS) projects suggests the importance of investigating speech acts by professionals. In addition, the SAT provides the theoretical framework guiding this study and the development of hypotheses. Methodology: The current study uses a quantitative approach. A between-groups experiment design was employed to test how direct and indirect speech acts influence the language comprehension of participants. Forty-three IS professionals participated in the experiment. In addition, through the use of eye-tracking technology, this study captured the attention process and analyzed the relationship between attention and comprehension. Results and discussion: The results show that the directness of speech acts significantly influences participants' attention process, which, in turn, significantly affects their comprehension. In addition, the findings indicate that indirect speech acts, if employed by IS professionals to communicate with others, may easily be distorted or misunderstood. Professionals and managers of organizations should be aware that effective communication in interdisciplinary projects, such as IS development, is not easy, and that reliance on polite or indirect communication may inhibit the generation of valid information.

    doi:10.1109/tpc.2013.2263648
  6. IEEE Transactions on Professional Communication publication information
    doi:10.1109/tpc.2013.2291537