This study investigated the extent to which lexical repetition in English passages developed in a content management system appeared to affect reading comprehension. Participants were 65 graduate students at a Midwestern public university, all of whom were native English readers. Instruments were two passages adjusted to maximize or minimize internal lexical repetition. Readers rated repetitive texts as significantly more cohesive than nonrepetitive texts, although repetition did not significantly affect the accuracy of task-based responses. Participants named lexical cues that had been repeated but also named nonrepeated, memorable cues, suggesting possible future research into managed content, lexical memorableness, and reader comprehension.

This article engages with recent discussions in the field of technical communication that call for climate change research that moves beyond the believer/denier dichotomy. For this study, our research team coded 900 tweets about climate change and global warming for different emotions in order to understand how Twitter users rely on affect rhetorically. Our findings use quantitative content analysis to challenge current assumptions about writing and affect on social media, and our results indicate a number of arenas for future research on affect, global warming, and rhetoric.

Deploying a grounded theory approach, this case study examines 9 years of a nonrenewable energy company’s responses to a voluntary environmental disclosure questionnaire to discover how industrial discourse about climate change is used by industry writers. Through using the rhetorical strategies of emotions, affect, and mythic narrative within theory, balancing norm, and dominion frames, the company communicates climate change does not impact their secure economic future due to their proactive approach toward regulatory compliance with technological innovation and attentive internal and external policy oversight.

Several government agencies are seeking quality improvement in environmental policy documents by asking for the implementation of Plain Language (PL) guidelines. Our mixed-methods research examines whether the application of certain PL guidelines affects the comprehension and perceptions of readers of environmental policy documents. Results show that the presence of pronouns affects inferential comprehension of environmental impact statement summaries (EIS summaries), but that the effect varies with the reader's education level. Further, headings in question phrasing affect a reader's perception of familiarity and reliability of EIS summaries. A reader's perceptions of EIS summaries and attitudes toward the organizations creating the documents are also affected by overall design features. PL guidelines on the use of pronouns and question headings are not fully supported by our research and need further validation with regard to comprehension. This article ends with a call for further research.

Writing is common skill for many whose job requires them to communicate through business documents. But there are many professionals who seemingly have difficulty with writing. Many engineers are required to write proposals and reports yet have received little formal writing instruction. The purpose of this study was to determine if writing apprehension, their composition process, or the presence of deadlines affects the production of documents. The hypothesis was that engineers have high writing apprehension, generally use a product-based approach, and tight deadlines negatively affect the end quality. The researcher conducted in-depth interviews with civil engineers to gauge their level of apprehension, learn their personal composition process and determine how deadlines affect their writing. While the hypothesis was not conclusively supported, the study revealed six key themes into how engineers structure their writing tasks and found that the writing environment of engineers significantly impacts the composition process.

While scholars have begun to write a history of reports and instructions, little scholarship exists on the history of proposals. To fill this gap, I analyze proposals written by Dorothy Wordsworth and Anne Macvicar Grant, ca. 1800. My analysis uses contemporary rhetorical theory to determine how they structured their writing and incorporated rhetorical appeals to achieve their goals. My findings show that their texts should be placed on a continuum of the history and development of the proposal genre. Further findings suggest that their use of contemporary rhetorical theories authorized Wordsworth's and Grant's discourse to successfully affect change.

This article describes a study that examined the tables and figures in articles from a basic research journal, The Journal of Cell Biology, and compared them to tables and figures from an applied medical journal, The New England Journal of Medicine. Comparison of graphics between the two journals shows sharp differences in terms of range of graphics types, visual consistency within and between articles, or use of color. As the articles take into account what is needed by different audiences, the graphics help to build the credibility of the journal. The study also addresses the question of how scientific visuals contribute to the persuasiveness of a writer, looking at how the graphics within an article affect the credibility or ethos of the writer.

This study investigates the link between the linguistic principles of implicature and pragmatics and software documentation. When implicatures are created in conversation or text, the listener or reader is required to fill in missing information not overtly stated. This information is usually filled in on the basis of previous knowledge or context. Pragmatics, the study of language use in context, is concerned with the situational aspects of language use that, among other things, directly affect implicatures required of the reader. I investigate how two manuals for the same software product can be analyzed on the basis of implicature and pragmatics. One is an original copy of the documentation that came with the product, the other an after-market manual. Results show that the aftermarket manual requires far fewer implicatures of the reader and does a better job of providing pragmatically helpful information for the user.

The growth of international online access has given rise to a new production method—international outsourcing—that has important implications for technical communication practices. Successful interactions within international outsourcing require individuals to understand how cultural factors could affect online interactions. Today's technical communication students therefore need to understand how factors of culture and media could affect the success with which they operate in international outsourcing activities. This article provides technical communication instructors with a series of Web-based exercises they can use to familiarize students with different aspects that can affect intercultural online interactions. It also provides a series of online resources students can use to enhance their understanding of cross-cultural communication in cyberspace.

E-mail has significantly impacted the way we communicate in business, possibly going so far as to affect the social structure of organizations. One under-explored affect of e-mail is how it impacts communication in smaller organizations. Given the ability of regular “face-to-face” interaction, is e-mail necessary to boost communication? A report of employee attitudes in one small business did provide an opportunity to observe the impact of e-mail on communications and employee attitudes. As a result, it is suspected that interoffice e-mail may serve to link formal and informal communication channels, particularly in terms of including managers to the informal communications network.

Structured abstracts contain more information, are of higher quality, and are easier to search and read than are traditional abstracts. However, there is a bewildering variety of ways in which structured abstracts can be printed and little is known about how the typography of structured abstracts can affect their clarity. The aim of this article is to delineate some of these major typographic variables and to comment on their effects upon the layouts of structured abstracts.

Recent studies identify gendered differences in communication and collaboration styles which suggest consequences for professional writing classrooms. If, indeed, men tend to stereotype women as clerks, prefer hierarchical collaboration, and value product over process, and, too, if gendered differences tend to increase counterproductive dissent, then the gender balance of writing groups might affect their dominant styles in those respects. However, when I analyzed the behaviors of over sixty student groups in my professional writing classes, I did not find gender balancing to have such effects. Instead, however, I observed other gender-related effects on collaboration: tendencies to stereotype men as technical experts and to self-segregate into gendered working teams. These findings suggest new perspectives on the role of gender for collaborative groups in professional writing classrooms.

Recent advances in graphing software and output devices have given new tools to graphic artists and have enabled writers and technicians to compose graphs that rival those of professional artists. The products of both professionals and novices suggest, however, that the users of such software either intend to distort data and manipulate their readers or that they do so out of ignorance. This article describes and illustrates seven types of distortion in graphs, explains the mechanisms of distortion, and recommends methods for the avoidance of distortion. The seven types include manipulations of scale ratios, of the second dimension, of the third dimension, of color, of composition, of symbolism, and of affect.

This study examines the way side effects information is presented in patient information leaflets about drugs. In a field experiment, we tested the effects of two attempts to improve a side effects paragraph in a leaflet about a nonsteroid anti-inflammatory drug. First, a short introductory passage on the nature of side effects was added. Second and more importantly, we changed the frequency descriptors (FDs) for the side effects. A preliminary study had shown that the frequencies associated with common Dutch FDs are much higher than the writers of patient information leaflets and package inserts mean to convey. In our experiment we replaced the original FDs by lower-assessed FDs. For instance, soms (sometimes) was replaced by zelden (seldomly). Replacing FDs led to lower recall for the side effects mentioned in the leaflet. It also decreased the number of side effects experienced. Contrary to our expectations, lower FDs did not significantly increase the confidence in the safety and effectiveness of the drug, nor did they increase therapy compliance; incompliance was extremely rare in our sample of patients. Adding an introductory passage on the nature of side effects lowered FD interpretations. It did not significantly affect any of the other dependent variables.

Labor-management negotiations present a complex situation for mediators and negotiators. To a considerable extent, the complexities stem from the fact that at least four different types of negotiations are occurring simultaneously: distributive bargaining; integrative bargaining; intra-organizational bargaining; and attitude structuring. If the negotiations are in a public employment situation, the political environment may be a factor causing additional complexities. Mediators in such situations must fill a number of roles, all of which are related to the communication process. The authors will show how the cited factors complicate labor-management negotiations and, concomitantly, affect the mediation process. This article concentrates on the role of the mediator as a communicator in the labor-management context.

This article surveys and critiques the literature on using style checkers and the text-editing capabilities of the computer to assist in revising technical writing. The literature on text-editing capabilities is inconclusive because it is largely anecdotal and methodologically flawed. The literature on style checkers is similarly inconclusive. To better assess the value of the computer, we need to examine the basic premise of the research on revising and word processing: that more revising leads to higher-quality writing. We need to be sure that our evaluative techniques for measuring writing improvement are valid; to focus our attention not only on computer novices but also on computer-experienced writers; to examine other factors that affect how writers use word processing and that in turn might affect writing quality; and to examine more carefully the differences among word processors and among the different style checkers to determine their effects on writing behavior and writing quality.

This article reviews previous research on the effects of certain structural cues, called signals, that affect a reader's comprehension of expository prose. It concludes that the inconsistent results of many studies may be due to inadequate methodologies that have failed to control for confounding variables, such as text length and difficulty, reader familiarity with the topic, and timing of comprehension tests. Further, accepted signal types (headings, logical connectives, and previews) have not been sufficiently examined for their individual effects, perhaps creating unidentified disordinal interactions that could preclude the possibility of researchers identifying significant effects. This article concludes with recommendations for more valid research methodology to be used in prose assessment studies. The next issue of this journal will present Part II of this article, which details a new study of signaling effects for readers of expository prose, a study that is based on the refined methodology suggested in this article.

Most research on writing has focussed on the work of single authors working by hand on prose texts. However, much professional work is collaborative, computer-based, not exclusively prose, and not well studied. Some preliminary research suggests that the use of computers will affect the cognitive activities of individual authors in several domains of immediate relevance to composition and technical communication practitioners: planning activities, editing activities, the writing of novice computer users or poor typists, and writing for electronic mail and other electronic communication. Research reported here suggests that the rapidly increasing capability of computer-based writing systems will force communication researchers to 1) broaden their basic conception of and methods of studying “author” to include authoring teams, 2) broaden the type of material studied from that which is purely or largely textual to that which much more frequently includes other types of information, and 3) track changes in “genre conventions” resulting from the increased capabilities of computer-based systems—in short, to assess the impacts of the medium on the message.

This study examines three dimensions of paragraph topic sentence use in a corpus of scientific writing made up of research articles in biochemistry, geology, psychology, and sociology: 1. frequency of topic sentence use; 2. variation of topic sentence frequency in five rhetorical divisions; 3. variation of topic sentence types in these rhetorical divisions. Although the scientific writers used topic sentences in 55 percent of their paragraphs, differences existed among rhetorical divisions as to topic sentence frequency: writers used topic sentences quite often in results, results/discussion, and discussion, but quite seldom in methodology. Furthermore, topic sentence types differed across the divisions. In methodology, the topic announcement predominated; in discussion and introduction, the propositional occurred most often; in results and results/discussion, there was a balance of the two types. All these variations are thought to be related to differences in function (reporting facts versus interpreting) and texture (attributive versus logical text) across the rhetorical divisions. These variations may also affect ways of teaching paragraph skills in scientific writing.

Complicated documents often affect readers the way computer programs affect computers; technical writers are prone to many of the same serious errors that plague programmers. Among the many principles that writers can learn from programming are: 1) Models save money: it is far more economical to develop detailed outlines and mockups than to improvise from a vague outline. 2) Quality demands maintainability: every complicated document will need frequent revision, and only documents designed for ease of change will be kept current. 3) The trouble is in the interfaces: the procedures and tasks in a manual are not as error-prone as the rules for moving from part to part of the book itself. 4) Readers are subject to the laws of physics: many publication economies produce documents that defy the physical powers of the reader. 5) Communication is control: readers must be prevented from getting lost.

Despite the fact that technical writers try to maintain an objective outlook, they cannot ignore the psychological states of consciousness that influence their writing. Arthur J. Deikman's theory of bimodal consciousness outlines two psychological states: active and emotive (or receptive). Writers must maintain a balance between the receptive state and the active, striving state to prevent writer's block and to enhance creativity, just as scientists balance mathematical (i.e., lexical or verbal) thinking with physics-related thinking. This article describes Deikman's model and shows its application in the technical writing classroom.

Recent psycholinguistic research has challenged the view that English speakers interpret the male pronouns and the generic man as words that refer to both males and females. The suggested ambiguity of these terms is of concern to technical communicators because it can affect the accuracy of their messages. Since guidelines for avoiding sex ambiguity in language are not generally available in technical writing or speech manuals, this article offers simple devices for eliminating the generic use of male pronouns and man. It also provides alternate terms for common sex-biased expressions.

To determine how certain cohesion elements - the given-new contract, pronouns, synonyms, and topic sentences – affect the readability of technical paragraphs, six alternative paragraphs were composed, two “models” and four others carefully varied to feature the four factors under consideration. Then each passage was tested for its readability when subjects were administered a cloze procedure and a recall exercise for each paragraph. The results show that violations of the given-new contract make technical paragraphs more difficult to read; that changing repeated words to pronouns makes passages more difficult to follow; that using synonyms (instead of repetitions) makes prose harder to read; and that deleting a topic sentence may impede a reader's comprehension. Writing teachers, then, might consider these results when they direct students in the production of connected discourse. And researchers might use this methodology to investigate other influences on the readability of connected discourse.

Students at the University of Illinois and the University of Michigan participated in an experiment to determine if different affective responses would result from exposure to three different forms of media, each presenting the same content. One group of students viewed a videotape, another listened to an audiotape, and a third read a printed transcript. A semantic differential was used to measure affective response, and an objective test was administered to measure cognitive learning. Results showed the video group to be perceiving the presentation less favorably than were the other two groups; however, they were perceiving two of the participants more favorably than were the others. An analysis of covariance between pre- and posttest scores of cognitive learning showed that subjects receiving the audiotape version had learned significantly less than those receiving the other treatments.

A hypothetical situation introduces the reader to the software consultant, an independent businessman who writes computer programs for others and who is a professional communicator. With the customer and a systems analyst to assist the customer, the consultant engages in a communication process which is the core of his business. Each of the three parties has different goals and abilities which affect the design and development of the computer programs. By the use of a simple communication model, a typical software development project is reviewed. Communication is seen as a composite for the project, with the process at each stage forming part of the whole. The paper is descriptive in nature, leaving development of a prescriptive model for the software consultant to future investigation.

In any situation in which a written communication is produced, eight variables and three processes are present. The variables are the occasion, the author, the subject, the purpose, the supporting facilities, time, the communication itself, and the recipient. The processes are the preparation, transmission, and consideration and use of the communication. The success of the communication is governed largely by the effectiveness with which the author evaluates the situation and produces a communication appropriate to the attainment of his purposes within it. Fortuitous circumstances beyond the control of the author (and of which he may be unaware) may affect the likelihood that the communication will be successful.

Several primary journals in science and technology additionally contain news items, announcements, and related matters. A brief description is given of this category of papers and some general recommendations are made about their presentation. The inclusion of such information in primary journals should preferably remain limited in order not to affect the character of these journals.